Abbott Legal Administrative Assistant II in Abbott Park, Illinois
At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.
Primary Job Function:
Provides general administrative and project-based support to the Securities and Benefits Divisional Vice President and attorney staff.
Core Job Responsibilities:
Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
Responsibilities include all administrative functions of the department: managing correspondence, answering phones, calendar management, scheduling travel, processing expense reports, meeting/event planning, creating or modifying business documents, handling teleconference and mobile phone setups, acting as a liaison for remote access issues.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
Uses intermediate to advanced software skills to perform work assigned.
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, document management system, matter management system and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
May train/coordinate work for new administrative assistants.
Assists department with projects and drafting basic communications
Position Accountability / Scope:
Consistently interacts with high-level executives.
Intermediate knowledge and understanding of business processes and requirements.
Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.
Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
Proactively identifies and resolves scheduling conflicts.
Primary point of contact for team schedules.
Working with cross-functional teams in connection with projects.
Support for tracking budget expenditures.
High School diploma or equivalent. Some college preferred.
Minimum Experience / Training Required:
3+ years previous admin experience or equivalent.
Operates with general instruction and some supervision.
Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
An Equal Opportunity Employer
Abbot welcomes and encourages diversity in our workforce.
We provide reasonable accommodation to qualified individuals with disabilities.
To request accommodation, please call 224-667-4913 or email email@example.com