Abbott Administrative Assistant II - Global Public Affairs in Alameda, California

At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

Job Description:

The Administrative Support for the Abbott Diabetes Care Global Public Affairs department is a forward-thinking, proactive and energetic individual who wants to be part of a dynamic, creative and fun environment. The ADC Public Affairs team manages all external communications globally for the diabetes care division, including working with the media, key high-profile executives and taking part in and planning meetings and events.

Responsibilities will include all administrative functions in support of the Director, Global Public Affairs and the department overall. This will include:

  • Answering phones, re-directing as necessary

  • Managing calendar for Director

  • Scheduling both domestic and global travel

  • Managing and processing travel and other expenses in a timely manner

  • Meeting and event planning

  • Co-ordinating and maintaining departmental files, as assigned, in compliance with corporate and government regulations

  • Managing department invoicing and budget tracking

  • Managing charitable donations per procedures

  • Managing uploading of information to ADC intranet site on behalf of the ADC Public Affairs team

  • Managing the ADC Public Affairs inbox and corresponding communications

  • Ordering business cards and stationary

  • Uses and understands Microsoft Office Suite and other business specific software, including the Corporate Travel Web site

  • Coordinates new employee office setups and onboarding

  • May train/coordinate work for new administrative assistants

  • Actively participates in the ADC administrative support group, including regular meetings

  • Regularly interacts with high-profile executives including at the business and corporate level

  • Frequently handles confidential or business sensitive information

  • Proactively identifies and resolves scheduling conflicts

Qualifications and relevant experience:

High School diploma or equivalent. Some college preferred. 5+ years previous admin experience or equivalent. Operates with general instruction and some supervision. Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com