Abbott Specialist Conventions and Events in Alameda, California

At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

The Abbott Diabetes Division US Conventions and Events Specialist job will strategically plan and execute healthcare conventions and internal meetings for Abbott. Collaborate with Product Marketing, Sales, Medical Affairs, and Creative teams to ensure business objectives and priorities are met. Works closely with vendors to design exhibit booths, highlight products, procure housing, acquire appropriate meetings space, plan logistics and manage attendee registration. Develop communications to the field, management, and attendees to ensure companywide awareness of events. Manage the planning and supervision of all outside contractors to include installation and dismantle labor, trucking, arranging of utilities needed on-site, cooperation and communication with the stakeholder sponsoring the event. Serve as liaison with healthcare societies ensuring strategic alliances and corporate relationships are generated and sustained in a professional manner. After event, provide proper and timely payment of invoices, charge backs, lead generation and complete event report.

The US Conventions and Meetings Specialist will support Meeting and Convention activities to support the FreeStyle Brand. This is an ideal mid level position for someone who is interested in Meetings and Events within a Healthcare company and willing to learn and be open to increasing levels of responsibility.

  • Managing the Purchase Order Priorities List

  • Managing Regulatory and Legal Approvals List

  • Managing Veeva Process (System used for Regulatory Approvals) – Upload Material, Manage Periodic Review Items, Communicate Priorities to Regulatory Director

  • Managing the Image library

  • Managing Budget details

  • Managing Agencies and Vendors (Agreements, Contracts, POs, Invoices)

  • Executes on show objectives that ensures US Commercial Operations and Sales are fully represented throughout entire convention and exhibit functions. Selects exhibit and symposia sites and manages all necessary logistical details to provide appropriate corporate branding.

  • Co-leads core team planning meetings and ensure all action items and deadlines are completed on time.

  • Coordinates all logistics in association with a convention including booth needs, housing blocks, ambassador schedules, badges, ancillary requirements, and show communications.

  • Works closely with exhibit house and other show vendors for exhibit and meeting planning services.

  • Provides appropriate post-show evaluations and reports to upper management to assess effectiveness of events.

  • Manages Abbott’s Table Top Exhibit Program utilized by sales for regional/local shows; provides regular reporting on utilization and necessary content changes.

  • Has thorough knowledge of all rules and regulations of association guidelines and serves as a corporate representative to professional exhibitor associations and committees.

  • Ensures Sunshine Act guidelines are met with all meetings, including spend tracking for customer ancillary events.

  • Prepares budgets and schedules for major conventions and meetings. Monitors expense and maintains convention costs in or under budget.

  • Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments. Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.

  • Performs other related duties and responsibilities, on occasion, as assigned.

Qualifications

2-5 years of progressively more responsible work experience in the field of conventions and event planning preferred in the industry of medical device, pharmaceutical, or healthcare.

  • Track record of delivering measurable and engaging exhibit booth experiences. Demonstrated strong project management skills and also showcases a customer-service focused mentality.

  • Experience managing vendors/contractors

  • Experience managing a budget encompassing multiple vendors, cost-centers and payment terms.

  • Experience working with lead management tools, including web and mobile apps.

  • An entrepreneurial, take-charge, change-agent spirit is critical with a passion for working in the healthcare industry.

  • Ability to work in a highly matrixed and geographically diverse business environment.

  • Ability to work within a team and as an individual contributor in a fast-paced, changing environment.

  • Ability to leverage and/or engage others to accomplish projects.

  • Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization. Travels required, up to 30%.

  • Ability to lift up to 25lbs.

  • Multitasks, prioritizes and meets deadlines in timely manner.

  • Strong organizational and follow-up skills, as well as attention to detail.

  • Ability to maintain regular and predictable attendance.

  • Experience working in a broader enterprise/cross-division business unit model preferred.

Candidate must be an energetic, self-starter with a positive attitude. Has a bias for action and is persistent in finding ways to get things done in a complex organization.

  • Strong interpersonal skills, friendly and happy to support others

  • Familiar with the healthcare industry and regulations desired

  • Excellent oral and written communication skills

  • Detail oriented and able to manage multiple priorities

  • Ability to interact and communicate effectively with internal stakeholders

  • Process-oriented with excellent follow through and time management skills

  • Proficient in Microsoft word, powerpoint, excel, and be able to learn applications such as Veeva, Symphony/SAP

  • Comfortable with numbers, budgets, and analysis

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com