Abbott Back Office Clerk_Temporary Contract in Milan, Italy

1. Primary Objective of Position

  • Support the COE Back Office team in the ordering and invoicing process.

  • Support the Finance Supervisor in the administration tasks and audit requirements and in the simplification and standardization of the workflows.

  • Support the Finance Supervisor in producing reports.

  • Interact with the other departments (commercial leadership, customer service, R&D, ...) for procedures enforcement.

2. Major Accountabilities

Main tasks include:

  • Orders reception and data input

  • Internal System maintenance

  • Check if all required information is provided for billing purposes

  • Ensure receiving the service report for billing purposes

  • Monitor the status of the COE direct customers

  • Produce the monthly sales report

  • Manage the orders archive

  • Manage the suppliers archive

  • Support the production of offers

  • Data support for audits process (internal/external/corporate/SOX)

  • Support the finance supervisor in fixing issues about ordering and billing process, in updating existing reports and in creating new ones.

  • Support the finance supervisor in his tasks (accruals, journal entries, reporting, expenses control)

3. Education

Bachelor Economics, Admin, Business.

  1. Background
  • Good knowledge of PC software packages, including Microsoft office package

  • Strong knowledge of English language, both written and spoken, nice to have good knowledge of other languages (i.e. French, Spanish)

  • Strong working Team attitude, accuracy, drive for result.

5. Impact of position

Impact business through a timely and correct manner of receiving and invoicing orders, maintaining high level of Customer satisfaction.

Impact the finance organization through a right collection and production of documentation for audit requirements.

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email