Abbott Administrative Assistant, Regulatory Affairs in Plano, Texas

At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

This position reports to the Director of Global Regulatory for Abbott neuromodulation. This individual will interact with key internal and external stakeholders.

Job Duties:

  • Assists the Directorwithmeeting arrangements, calendar management, travelarrangements, expense reimbursement, invoice processing and otheradministrativetasksasrequired.

  • Assists the department with administrative support for Global Regulatory projects, submission publishing and documentation legalization (e.g. notarization, apostille).

  • Works within the department to provide administrativesupport/project coordination tomanagersas requested.

  • InvoiceProcessing and logging, including coordination of submission payments to regulatory agencies such as FDA

  • Assist in supporting activitiesassociatedwith the monthly report process and submission tracking.

  • Provide general office support whichmayinclude,butarenot limited to; mail distribution,answeringtelephones, filing, catering,ordering supplies, booking meeting rooms etc.

  • Arrange for successful onboarding of new employees including working with facilities and IT

  • Organize support for departmental meetings and training, including booking meeting rooms, arranging for telepresence, and registering for webinars as needed

  • Assist other Regulatory employeesonanas needed basis.

  • Develop and format presentationmaterials.

  • Manage shared email inboxes, calendars, and team sharepoint

  • Prepare and update memoranda, correspondence and reportsas needed.

  • Assess organizational, communication and reporting needstoensureoptimum performance withinthedepartment.

  • Lead special projects asassigned.

  • Support all Company initiativesasidentifiedby management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS),andother regulatory requirements.

  • Complieswith U.S. Food and DrugAdministration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments. Maintains positive and cooperative communications and collaboration with all levelsof employees, customers, contractors,andvendors.

  • Performs otherrelated duties and responsibilities, onoccasion,asassigned.

General Qualifications

  • Minimumoffive plus yearsofadministrativeexperience.

  • Experiencedin providing administrative support to leaders at the top level ofanorganization.

  • High School graduate required,bachelor’sdegreepreferred.

  • Proficientinthe use of the Microsoft Office Suite products (i.e. Outlook, Word,Excel,as well asVisio,PowerPoint, Project) and Adobe Acrobat Professional.

  • Proficientinthe use of general office equipment (e.g. fax, copier, laptop, telephone, calculator, etc.)

  • Excellentinterpersonal,written and verbal communication skills.

  • Demonstrated ability to handle difficult situations and/or communications tactfully andprofessionally.

  • Ableto maintain strict confidentiality.

  • Abletoworkwith people atall levels oftheorganization.

  • Ability to handle multiple priorities and operate with a sense of urgency asrequired.

  • Possesses excellent judgment and the initiativetomakeindependentdecisions.

  • Experience working in a broaderenterprise/cross-division business unit model preferred.

  • Ability toworkin a highly matrixedand geographically diversebusiness environment.

  • Ability toworkwithin a team andasan individual contributorin a fast-paced, changing environment.

  • Ability toleverage and/or engage othersto accomplish projects.

  • Strong verbal and writtencommunicationswith ability to effectively communicate atmultiplelevelsin the organization.

  • Multitasks, prioritizes and meets deadlinesin timely manner.

  • Strong organizational and follow-up skills, aswellasattentionto detail.

  • Ability to maintain regular and predictable attendance

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com