Abbott Sales Assistant in Sydney, Australia

Abbott is a global healthcare company devoted to improving life through the development of products and technologies that span the breadth of healthcare. At Abbott, we're committed to helping you live your best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

An exciting opportunity has arisen for an experienced, enthusiastic and passionate Sales Administration Assistant to support one of our expanding businesses, within the Nutrition sector.

Reporting to the Head of Sales within the Nutrition Division, this position is responsible for providing assistance to the Sales team through the completion of diversified secretarial duties and administrative activities utilising an awareness of company policy and procedures.

The main aspects of this role include:

  • Sales and Logistics POs and invoices including vendor set-up where required.

  • Maintain an expense management system.

  • Project management of State Based Trade and State Based Sponsored Conferences.

  • Provide administrative support for Customer Feedback product replacement

  • Complete work expenses for Channel Manager-Pharmacy & Aged Care, Head of Sales Hospital & Paediatrics, Regional Sales Manager – Aged Care and Regional Sales Manager Hospital & Paediatrics as required

  • Co-ordinate work devices set-up (laptops, iPad, mobile phone) with IT and induction and training schedules for new ANI Sales employees

  • Screen incoming mail & calls for the Sales department, distribute and prioritise items according to importance.

  • Manage all rep state lock-ups requirements and administration. providing administrative support to the Sales department including assistance with State based HCP sponsorships and Professional Services Agreements, reports, letters and other communication.

  • Education Seminars – Send out invitations for education seminars in each state, process payments to accounts receivable and maintain RSVP list for Glenn whist tracking payments.

  • Pharmacy Trade Calendar – Create and maintain key dates for trade calendar for pharmacy, collect advert and manage for auditing purposes. Pass financial data for marketing to add to the Marketing Budget.

  • Reporting for Sales Team

  • Reconcile all EleCare samples database and Sales Representative sample accounts on bi-annual basis

  • To provide personal assistance to GM of ANI ANZ through the completion of diversified secretarial duties and administrative activities utilising an awareness of company policy and procedures.

  • Manage and update affiliate meeting calendar – Coordinate meeting invitations, ensure agenda is available prior to meeting and manage agendas and minutes for the respective meetings.

  • Coordinate meetings for General Manager & Leadership Team and the management of agendas and minutes for the respective meetings.

  • Manage meetings/communication between the Area/Division leadership and Affiliate leadership

  • Coordinate the ANI Kick-Off Meeting and Mid-Year Meeting

  • Manage the ANI shared file drive-maintain information systems, records, files and confidential documents and compliance supporting documents (Contracts/Agreements, Sponsorships, Professional Services Agreements etc.)

  • Manage office equipment and office supply requirements for Division.

  • General admin and adhoc tasks & projects as required

In addition to the above, the relevant experience in required:

  • Advanced Microsoft office skills

  • Excellent oral and written communication skills

  • Excellent relationship management skills

  • A demonstrated ability to maintain confidentiality

  • Completion of High School Certificate

  • Minimum 4 years' experience in a senior administrative role

This role will work within a team of very capable and passionate individuals committed to getting the best outcomes for the patients and the customers that we serve.

Abbott provides some fantastic benefits for our employees, these include:

  • Free Parking

  • Barista on site

  • Onsite Gym with Classes

  • Mothers Room

  • Discounted Healthcare

  • Discounted Shares program

  • Fresh fruit available to employees

  • AND…..Lots, lots more

Abbott is an equal opportunity employer

We ask that recruiters respect our internal recruitment process and PSA panel, and refrain from contacting us, or referring candidates to this role.

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com