Abbott Administrative Assistant in Taguig City, Philippines

Provide administrative support, logistics arrangement and assist in project management tasks. Coordinate with all support groups (HR, Finance, OEC, Purchasing, etc) for all administrative needs of Abbott Vascular (AV) Business Manager.

Direct Reports: 0

Key Areas of Accountability:

  • Facilitate routing and proper encoding of incoming and outgoing documents such as ER and HR documents (Medicard, SSS, Philhealth, Pag-ibig, Alekbc, and other pertinent documents requested by AV Business Manager).

  • Daily monitoring and follow up of all requests (ER, RBE, PR, BTR, LOA, etc).

  • Consolidate approved RBE and provide copy to the requestor for CTE liquidation/reimbursement purposes.

  • Direct coordination with AV Business Manager by reporting concerns/returns of ER, RBE, etc. for immediate processing.

  • Prepare vendor set up for new vendors and ensure no after the fact approval.

  • Provide DPS result for all business meal activities of the sales force above Php 10,000.

  • Prepares RFC for vendors, entities and HCP’s payment and ensures completion of the needed attachments and/or secure proper documentation in compliance from OEC and IFO requirement.

  • Prepares BTR

  • Prepares and submit monthly accrual to Finance

  • Assist AV Business Manager for all company related activities and sponsorship both local and international by preparing BTR for the plane ticket, LOA for accommodation and coordinate to 3rd party supplier for the ground transportation requirement. For international sponsorship, coordinate with 3rd party travel agency for the flight schedules, nearby hotels for the accommodation and registration of delegates.

  • Ensure the collection AR’s and OR’s from vendors/HCP’s for audit purposes

  • Assist AV Business Manager by preparing monthly reimbursements and travel logistics. Update calendar and provide meeting schedules and arrange meeting logistics.

  • Ensure that marketing work plan and other documents are reviewed based on OEC policy before forwarding to AV Business Manager for signature/approval.

  • Send meeting invitation and arrange meeting logistics.

  • During product trainings and Abbott conferences, responsible for plane ticket booking and LOA preparation.

  • Assist in organizing and logistics arrangements of meetings/conferences.

  • Attends Phone Calls from (Internal and External) customers with various concern, requests and follow-ups.

  • Maintains and keep up to-date files/records and reports.

Job Specification

Knowledge & Experience:

  • Knowledge in Microsoft office applications

  • Able to multi-task

  • Able to deal productively with internal and external customers,

Competencies required:

  • Must have intense attention to details, able to work in a team environment, good organizational skills,

  • Strong communication skills

  • Ability to secure relevant information and identifying key issues and relationships from a base of information; relating and comparing data from different sources; identifying cause-effect relationships.

  • Ability to establish a course of action for self and/or others to accomplish a specific goal; planning proper assignments of personnel and appropriate allocation of resources.

  • Ability to accomplish tasks through concern for all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks;

  • Ability to express ideas effectively in individual or group situations (including non-verbal communication); adjusting language or terminology to the characteristics and needs of the audience.

Minimum Qualification:

College education - Any business course preferably Marketing or Business Management Graduate

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com